Minutes writing is an objective means to remind everyone what was agreed upon and why. Affordable and reliable online tutors. So, getting into the habit of taking meeting minutes is good practice. Two-thirds of the committee, or the majority of the members at the meeting, must agree to the change for the minutes to be amended. The chairperson asks if all present agree that the minutes are correct. The secretary records what the members discussed and agreed to. What good will board meetings be if the minutes do not appear in the corporate records? Nurse with chart. What Information Should Be Captured at a Meeting? Using a consistent format helps make it easier to record the salient points. The current article outlines how reliance on inaccurate information is a predictable consequence of the routine cognitive processes associated with memory, problem solving, and comprehension. Tecumseh biographer John Sugden describes this depiction as "extremely inaccurate,” particularly the clothing of the Native Americans. Either way, to become a secretary for a meeting, a person should have training in recording the minutes to understand the items to be recorded: what was decided at the meeting, what was accomplished and what was agreed. 4.2 simple and concise English is extremely important in written business communication . Not taking meeting minutes can be costly in terms of both time and money, for example when you and your colleagues have different recollections of what was agreed during a meeting. It is the secretary's responsibility to correct the minutes if they are not approved. Consider the logistics of the meeting to see if your meetings actually help or hinder the work of the organization. Welcome to the Message Boards ... We had some issues with this, too, so instead of publishing minutes soon after the meeting, we send out meeting highlights so people know generally what was discussed but the details are held until the minutes have been agreed upon and approved by the membership. Situation 1: There is no recording of the meeting to verify what was said but the member or members feel strongly that the minutes are inaccurate Situation 2: There is a recording and the recording shows that the minutes do not accurately reflect what was said and the board agrees with this They should record important details, decisions and assignments. we should always try to use words with which the reader is familiar . Meeting minutes are written, accurate accounts of the proceedings that take place at meetings. So the confirmation of the minutes is really saying that in the opinion of the people at meeting 2, the minutes of meeting 1 are accurate. Meeting minutes provide references for future meetings and clarification of previous meeting details. Using a Consent Agenda to Keep Meetings Short . Advertisement. Minutes are inaccurate, corrections are not allowed by clerk or chair - is this acceptable? (8 marks) 3.2 what are the consequences if the agenda or minutes of a meeting are inaccurate (8 marks) QUESTION 4. There were a number of corporate governance failures at the bank leading up to the crash, but regulators cited the failure to have secured accurate board meeting minutes as one of the most … You may want to save board meeting time by creating a consent agenda.. Basically, this agenda is a list … The secretary must have the skills to accurately write the exact wording of the previous statement from years ago, the change and whether the amendment is adopted or rejected. If the minutes are not approved and a member asks for a correction, the secretary corrects the text on the written minutes itself and adds a statement to the minutes that reads, "The minutes have been approved as corrected.". They highlight the key issues that are discussed, motions proposed or voted on, and activities to be undertaken. Meeting minutes are essential. In most organizations a review of the minutes of the primary management meetings over time would reveal … Board directors need to step back on occasion and consider whether they focus enough on what should not be included in meeting minutes. This article was based with permission on content from the following book: Levitt, Joel. Another issue was that there were a number of inaccuracies in the minutes. 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